An TechStack Audit Tool to Simplify, Optimize, and Take Control of Your Business Tools
📢 Introduction
Welcome! Managing a business means juggling multiple software tools, but do you actually need all of them?
A cluttered tech stack leads to inefficiencies, wasted money, and scattered data. This workbook will guide you through assessing your current tech tools and help you make informed decisions on what to keep, eliminate, or optimize.
📌 How to Use the TechStack Audit Tool
- - Login to TechStack Audit Tool ( FREE! )
- - Fill out each section with your business tools and insights.
- - Implement the recommendations to optimize your tech stack.
- - Keep reviewing your stack every quarter!
🛠 Step 1: Identify Your Current Tech Stack
Using the TechStack Audit Tool, select all the software, apps, and platforms you currently use in your business.
| Tool Name | Purpose | Cost | Frequency of Use | Primary User(s) |
|---|---|---|---|---|
| Slack | Team Communication | $12/month | Daily | Entire Team |
✔ Action Step: Select every tool you currently pay for, including free trials and legacy software.
🔄 Step 2: Identify Overlaps & Redundant Tools
Many businesses pay for multiple tools that serve the same purpose. Using AI Redundant Tool Overlap (RTO) we identify redundancies within your techstack:
| Tool #1 | Tool #2 | Overlapping Features | Decision (Keep/Replace) |
|---|---|---|---|
| Asana | Trello | Project Management | Keep Asana, replace Trello |
✔ Action Step: Our RTO AI will highlight tools that duplicate functionality and help you decide which one to keep.
🔍 Step 3: Assess Relevance and Value
Evaluate each tool based on these questions:
- - Does this tool align with my business goals?
- - Is it essential, or could it be replaced with an alternative?
- - Are all features being utilized, or is it overkill?
- - Does this tool integrate well with my other systems?
- - Is the cost justified by the value it provides?
✔ Action Step: Go through your list and mark each tool as:
✅ Essential | 🟡 Under Review | ❌ Redundant
📉 Step 4: Streamline & Consolidate
- - Eliminate tools that add complexity instead of value.
- - Combine functionalities into a single platform where possible.
- - Negotiate with vendors for better pricing or downgrade plans.
✔ Action Step: Write down the tools you will remove or replace.
💾 Keep | 🔄 Replace | 🗑️ Remove
🚀 Step 5: Implement & Maintain Your Optimized Tech Stack
- - Create a transition plan for removing outdated tools.
- - Train your team on the revised tech stack.
- - Set a quarterly review to reassess your tech needs.
✔ Action Step: Write down the next three steps you’ll take to declutter your tech stack:
- 1. _____________________
- 2. _____________________
- 3. _____________________
📝 Bonus: Tech Stack Checklist
- ☑ Must align with business goals
- ☑ Integrates smoothly with other tools
- ☑ Cost-effective for its value
- ☑ Actively used by the team
- ☑ Streamlines processes instead of complicating them
📆 What’s Next?
Need help optimizing your tech stack? Let’s chat! ==>
📢 Contributing
If you have suggestions or improvements, contact: techstackaudit@oliego.com feel free to submit a request or open an issue.
🔗 License
This project is licensed under the MIT License. Use at your own risk. We do not verify any results.